The Tender Detail form is used to enter or modify information for a gift transaction of any kind (outright gift, grant, pledge payment, etc.). The pieces of information maintained in this form become additional attributes of a gift transaction. Tender information may be entered into the same transaction as the gift it applies to, or it may be added as a modification to a gift that has already been processed. The latter occurs most often when a Gift-In-Kind is appraised or liquidated some time after the gift was entered and acknowledged.
If your institution establishes tender types, be sure they are properly entered in the tms_payment_type table so as not to duplicate or overlap meaning, and also remember to activate the correct data fields in this form.
Note: There is only one payment type per gift. The information maintained in the tender type form pertains to the Primary Gift (the gift as a whole). It does not pertain to one of the Associated Donor gift transactions.
When you enter the details of a gift or pledge, you must select a Tender type from the Tender drop-down list. When you select a value from this drop-down list, the system automatically displays the Tender Details form beneath the gift or pledge entry form. However, the fields that display will vary depending on the Tender type you have selected. For example, if you select a Tender Type of 'B' for Bonds or 'S' for Securities, the Tender Detail form will display information that allows you to specify the value, sale date, valuation and other attributes of the Bonds or Securities. Additionally, if you select a Tender Type of 'D for Credit Card, the Tender Detail form will allow you to enter information regarding the credit card used to make the transaction.
To understand the correlation between Tender Type and Payment Type, let's take a closer look at the Payment Type table. Payment type codes in Advance may include, but are not limited to:
B for Bonds
C for Check/Cash
D for Credit Card
G for Gift-In-Kind
H for Closely Held Stock
L for Life Insurance
P for Payroll Deduction
R for Real Estate
S for Securities
Y for Foreign Currency
In the Payment Type TMS table, each code listed above will have a Tender Type code associated with it. By associating a Payment Type with a Tender Type, we are indicating which data entry fields will display in the Tender Detail form when that Tender Type is selected. For example, let's say the Payment Type of B for Bonds and S for Securities both have a Tender Type of S. This means that when you select a Tender Type of B or S from the Tender Type drop-down list, the same fields associated with the Tender Type of 'S' will display.
The following Tender Types may be associated with a Payment Type:
Note: Tender Types are hard-coded, which means you may not add, modify or delete any of these values.