Tender Type = Bonds or Securities

Click here for information on entering a transaction with multiple securities rows.

Tender Details - Data Fields:

Amt	This is the amount of the gift. Required.
Tender	This is the code for the tender used for this gift. Required
NPV	This is the net present value of a deferred gift.
Memo	An identifying number for a memo that is connected to this transaction; perhaps the stock transfer number or art appraisal number.
Cover	An identifying number for a cover letter that is related to this transaction.
Reference	This is a text field that references an external file source.
Deduction	This is the percentage used to calculate the gift amount when the gift is a deferred gift.
Comment	This text field may be used to make comments about the gift.

Security Details - Data Fields:

Amt	This is the amount of the gift. Inquiry-only. This amount can be modified on the gift entry form.
Tender	This is the code for the tender used for this gift. Inquiry-only. This code can be modified on the gift entry form.
NPV	This is the net present value of a deferred gift. Inquiry-only. This amount can be modified on the Tender Details form that displays directly below the Gift Details form on the Gift Entry page.
Memo	An identifying number for a memo that is connected to this transaction; perhaps the stock transfer number or art appraisal number. Inquiry-only. This number can be modified on the Tender Details form that displays directly below the Gift Details form on the Gift Entry page.
High Value	The high value of the stock on its valuation date. See additional information below.
Value/Share	The monetary value assigned by the receiving institution for each share of the securities. For example, the average of the high and low stock exchange price on the day the stock was transferred. See additional information below.
Value	The calculated worth of the securities. See additional information below.
Valuation	This code identifies how the securities were valued. Values in this drop-down list are validated against the tms_valuation_type table.
Security	Text describing a gift of securities. For example, Detection Systems Common Stock, Municipal Bonds City of Milwaukee. Required
Brokerage	This code identifies the brokerage firm responsible for liquidating or delivering the securities. Values in this drop-down list are validated against the tms_brokerage table.
Restrictions	This code identifies any type of restriction placed on the securities by the donor. Values in this drop-down list are validated against the tms_restrictions table.
Delivery	The method by which the securities were delivered to the institution.
Cover	An identifying number for a cover letter that is related to this transaction. Inquiry-only. This number can be modified on the Tender Details form that displays directly below the Gift Details form on the Gift Entry page.
Deduction	This is the percentage used to calculate the gift amount when the gift is a deferred gift. Inquiry-only. This number can be modified on the Tender Details form that displays directly below the Gift Details form on the Gift Entry page.
Low Value	The low value of the stock on its valuation date. See additional information below.
Shares	The number of shares of the security. See additional information below.
Value Date	The date on which the value of the securities was assigned.
8283 Status	The status of the form that needs to be sent to the donor. Values in this drop-down list are validated against the tms_form_8283_status table.
8283 Date	The date that the 8283 form was mailed to the donor.
Transfer	The date that the control of the securities transferred from the donor to the institution.
Sold Date	The date that the securities were actually sold.
Commission	The amount paid to the brokerage firm to sell the securities.
Reval Amt	The adjusted amount if the securities were re-valued for some reason.
Reval Date	The date that the securities were re-valued.
Donor Amt	The value that the donor has placed on the security.
Comment	A comment about the security row.

Please note the following in regard to the High Value and Low Value fields and how they interact with the Values per Share, Shares and Value fields:

Only numeric values can be entered in the Shares and Value per Shares fields.
The data entered in the Value field does not affect the Amount field entered in the Gift Details form.
If you enter an amount greater than ‘0’ in both the High Value and Low Value fields, Advance will calculate the mean value of the two amounts [(High + Low)/2] and populate that value in the ‘Value/Share’ field when you tab or navigate to a different field.
If a value is present in the Value per Share field, and you enter a number in the Shares field, or vice versa, then tab out or navigate to a different field, Advance will calculate the security Value by multiplying the Value per Share times Shares (Value/Share * Shares). You may populate the Value manually or override the calculated value.
If you make a change to the High or Low value and tab out or navigate to a different field, the Value per Share will be recalculated. If you change the High or Low value to 0, the Value per Share will change to ‘0’.
If the Value per Share is recalculated or manually changed and the new Value per Share amount is greater than 0, Advance will check to see if Shares is populated. If so, Advance will recalculate the Value based on Value per Share * Shares. If Value per Share is changed to 0, Advance will not recalculate the Value.
If the Value, Value per Share and Shares are not each populated with amounts greater than 0 or the Value, the Value per Share and Shares are populated with amounts greater than 0 and [Value = (Value/Share * Shares)], Advance saves the gift.
If the Value, Value per Share and Shares are populated with amounts greater than 0 and [Value <> (Value/Share * Shares)], Advance will present the user with a warning that indicates the value entered does not match the calculated value of Values per Share * Shares. When this message appears, you can click OK to save the information and proceed or Cancel to revise the entry.
If the High Value and Low Value are both greater than 0 and the High Value is less than the Low Value, Advance will return you to the New Gift application and inform you the Low Value must be less than the High Value or both values must be 0 before the transaction can be saved.