Depending on the access rights assigned to you, you may have viewing and/or maintaining access to some or all of the event applications and forms in Advance. If you have viewing-only rights, you may look at the information on a form, but may not maintain it. If you have maintaining rights, you may edit, delete, or create new rows of data. If you have no access to an event or form, you will see a message indicating that your access rights do not allow navigation to that location.
If you are currently on an entity associated to an event, e.g., invited or registered.
Click on Events on the Entity Page Tree and the Entity Event Summary will display.
Click on any branches beneath Events to view additional details for the entity’s association with the event.
Click the event’s hyperlink to navigate to the details of the event.
If you are not currently on an entity associated to an event, you can use Go To.
Click Go To on the Main Menu, select Event Detail (Application ID 16010, EVT), enter the Event ID and click. If you do not know the Event ID, press F2 and perform an Event Lookup (see next bullet item).
The Event Overview will display. From here you can navigate to additional attributes for the event by selecting the appropriate branch on the Event Page Tree.
If you wish to look up an event,
Click Lookups on the Main Menu.
Select an Event Lookup Template and enter as much detail about the event as you know. Execute the lookup.
On the Lookup Results List, select the event you wish to view.
The Event Overview will display. From here you can navigate to additional attributes for the event by selecting the appropriate branch on the Event Page Tree.
If you previously viewed an event,
When you log onto Advance or return to the Home page during your current session, the event will display on the Last Viewed Form in the Event section. Click the hyperlink to navigate to the event.
The Event Overview consists of the following forms:
Participation Overview
|
Participants |
The number of participants participating in the event. |
|
Tickets |
The number of tickets issued for the event. |
|
Cancellation |
The number of cancellations for the event. |
Registration Overview
|
Registrations |
The number of registrations issued for the event. |
|
Cancellations |
The number of cancellations for the event. |
|
Registrants |
The number of registrants for the event. |
|
Participants |
The number of participants for the event. |
Registration Fees Overview
|
Fees |
The registration fee amount for the event. |
|
Paid |
The total amount of paid registration fees. |
|
Due |
The outstanding balance of registration fees. |
Invitations Overview
|
Invitation Estimate |
The estimated number of invitations sent for the event. |
|
Invitee Estimate |
The estimated number of people invited to the event. |
|
Invitations Count |
The actual number of invitations sent for this event. |
|
Invitee Count |
The actual number of people invited to the event. |