Event Detail

The Details branch of the Event Page Tree displays details for the event. When you create a new event, you enter the information that displays here. If you are creating an event with sub events, create the sub events first.

To create a new event:

If you are current on an event Detail Form, select New from the Actions list on the form header.
If you are not current on an event Detail Form, click Go To on the Main Menu. On Go To, select "Event (New)" (Application ID 60340, EVTNEW) and click Go. No ID is required.
The Event Detail displays. Enter all of the information for the event and save the data.

Note : An option to view an 'Event' using a shortcut key 'F3' is provided. To view press 'F3', a popup window "Enter New Event" is displayed. Enter a "Event ID" that you wish to see the details and click 'OK'.

Fields in this form include:

Event Name	The name of the event. This is a text field in which you can enter up to 60 characters. This is the name that will appear on all documents and reports, and the name that will be used to find this event when performing an event lookup. Required
Type	The type, i.e., category, of event; values in this drop-down list are validated against the Event Type table (tms_event_type, EV67). Required
Status	The status, e.g., proposed, planned, cancelled, of the event; values in this drop-down list are validated against the Event Status table (tms_event_status, EV73). Required
Stage	The stage, e.g., planning, invitation or registration, of the event; values in this drop-down list are validated against the Event Stage table (tms_event_stage, EV74)
Content	The theme or topic of the event; values in this drop-down list are validated against the Event Content table (tms_event_content, EV68).
Purpose	The reason the event is being held; values in this drop-down list are validated against the Event Purpose table (tms_event_purpose, EV78).
Account Number	The default account number for financial transactions involving this event; values in this drop-down list are validated against the Event Account table (tms_event_account, EV80).
Venue Code	The code that describes the venue of the event; values in this drop-down list are validated against the Event Venue Code table (tms_event_venue_code, EV79).
Venue	A detailed description of the event’s location.
Venue State/Prov	The state or province where the event is located; values in this drop-down list are validated against the States Table (tms_states, AD).
Zipcode	The Zipcode for the location where the event is located.
Country	The country where the event is located. Note: If you save the address details in the Event detail form with an invalid combination of state and country, a warning message appears: “The selected state is not located in the selected Country.”
Capacity	Indicates the maximum number of event attendees.
Start Date/Time	The start date and time for the event. This date is entered using the MM/DD/YYYY format; the time format is HH:MM (24-hour).
Stop Date/Time	The stop date and time for the event. This date is entered using the MM/DD/YYYY format; the time format is HH:MM (24-hour). When the Stop Date is reached for an event with whose 'Use for AWC' check box is checked, the event will no longer display as an Upcoming Event in AWC.
Active	When this box is checked, it indicates the event is active. By default, when you are creating a new event, this check box will be checked.
Display Cancelled Data	When this box is checked, cancelled registration and participant data is displayed in the following places: Participation and Registration Counts in the Event Navigation Tree Participant data on the Participants form Registration data on the Registrations form
Cancelled	Used to indicate the date the event was cancelled, if applicable. This date is entered using the MM/DD/YYYY format.
Planning Start	Used to indicate the date planning for this event originally started. This date is entered using the MM/DD/YYYY format.
Show on AWC	This field is reserved for future use. Its intended use is as follows. When Advance System Option 301 and AWC System Option 176 are enabled, a qualifier indicates whether an event should display in AWC for all event registrants (authenticated and unauthenticated) or only the authenticated event registrants. These values are available through a TMS view, tms_event_awc_display (EV81).
No. of Attendees	It is used to enter no. of attendees to track the participation for Events where registration is not required. Note that this field is not specific to events where registration is not required.
Warning %	Used to indicate when the capacity of an event reaches a specific limit. You must enter a whole number between 1 and 100 in this field. Decimals are not allowed in this field. For example, if you wish to know when the event has reached 75% of its capacity, you should enter the number 75 in this field.
URL	The URL for the event's website. If you enter a value here, the field label will be a clickable link to the URL after you save the record.
Note/AWC Event Description	This text field is used for an additional description or note about the event. This field stores and respects line breaks. For example, if you enter a 3 line description with line breaks, the original format of the text is retained.