Whenever a batch is closed, or closing a batch is attempted, the Batch Proof report should be run. This report is used to verify the accuracy of the transactions entered in the batch and also to reconcile the bank deposit and control totals from your paper audit trail with the totals calculated in Advance as the transactions were entered. A batch may not be closed and processed until the Net Sum of Receipts and the Net Sum of Pledges in the Batch Control form agree with the transaction totals in the batch. They should also agree with your external totals.
When you run the report, there are entries in the proof report for each transaction in the batch, sorted by type of transaction (pledges, gifts, reversals, modifications), and summary totals by type of transaction and by allocation.
The number of pages in the batch proof report will vary depending on the amount and types of transactions in the batch.
Each transaction that appears in the batch proof report will be separated by a solid line to indicate that the transaction is unique and should not be confused with the previous transaction.
To initiate a proof report for the batch you are working on:
Click Batch Proof Report on the Gift Profile Page Tree. The Batch Proof Report displays.
If you wish to print the report, click Print on the Batch Proof Report Application Header. The report displays in a new browser window.
Click ‘Print This’ to print the report or click ‘Close This’ to close the browser window without printing the report.