You can assign resources to a registration by clicking the 'Assign Resources' branch of the Event Registration Page Tree. The Assign Resources Application will display the Registration Resource Summary Form, along with hyperlinks to:
Participant Resource Summary
Registration Resources (when assignable resources at the registration level exist) - The Registration Resources link is only visible when there are actually assignable resources at the registration level.
Participant Resources (when assignable resources at the participant level exist) - The Participant Resources link is only visible when there are actually assignable resources at the participant level.
When you click the Registration Resources hyperlink, you can assign resources to the registration, or view and/or edit existing resources assigned to the registration. To assign a registration resource:
On the Assign Resources Application, click the Registration Resources hyperlink. The Assign Registration Resources Form will display.
Select the row of the registration resource you wish to assign.
Enter the Quantity Assigned and click Save to save your changes.
When you click the Participant Resources hyperlink, you can assign resources to the participant, or view and/or edit existing resources assigned to the selected participant. To assign a participant resource:
On the Assign Resources Application, click the Registration Resources hyperlink. The Assign Registration Resources Form will display.
If there is more than one participant, select the appropriate participant row.
Select the row of the participant resource you wish to assign.
Enter the Quantity Assigned and click Save to save your changes.
If there are no resources available, an informational message displays indicating so.
Click OK to continue to the resources display.
Select "Show Unavailable" from the Actions List.
The Unavailable resource(s) will display.
To add the current registrant or participant to the Wait List for the resource, select Add to Wait List from the Actions List on the header. Only those resources which have "Allow Wait List" selected on the Resource Detail will display this option on the Actions List.
The 'Add to Wait List' dialog displays. Enter the appropriate information and click OK to continue.
Fields on the 'Add to Wait List' Form include:
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Registration |
This displays the Event and its ID number, along with the registrant’s name and Entity ID. |
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For Resource |
This identifies the name and number of the resource |
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Capacity |
This total displays the resource’s capacity in the pertinent time period. |
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Availability |
This total displays the resource’s available amount. |
|
Current Wait List |
This identifies the current length of the wait list for this resource. |
|
Quantity Requested |
This field records the amount requested by the registration. Required |
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Priority |
Records the importance of the registration’s request; a number from 0-999. Registrations appear on the waitlist sorted first by priority, then by date and time. |
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Requested Date/Time |
This field records the date and time at which this registration was placed on the wait list, which can help you consume availability based on 'first come, first served'. |
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Note |
This field allows you to record additional wait list information. This is a free text field in which you can enter up to 255 characters. |