Advance Web integrates with address verification software to aid in the creation or maintenance of addresses. Ensuring constituent’s addresses are correct and formatted consistently is not only important, but required in order to prevent mail from being returned as undeliverable.
Two address verification types are available when this functionality is used:
Rapid Addressing
Rapid Addressing, also known as Type Down, is available on forms used by persons whose main responsibility is address maintenance and the address being entered is new. It is available on the Add Person, Add Organization and Addresses forms and will be triggered by the following actions.
Tabbing into Address Line 1 and the address type is address, not phone, email, etc.
Using the Alt+Y keyboard shortcut while current on an appropriate form.
Selecting Verify Address from the Actions list on the form header.
When any of these user actions occur, address verification software is triggered and you are presented with a number of screens which allow you to quickly type down and select a valid address.
Rapid Address is accessed via the following forms:
Add Organization
Add Person
Addresses (New Addresses)
Note: If there is existing data on the Addresses form in the address fields, you will be allowed to verify that address by modifying it or by selecting an address verification control. These actions will trigger Web Verification and not Rapid Addressing. If no address data exists, the Rapid Addressing will be used.
Web Verification
Web Verification is on the Addresses form to be used for verification of existing addresses, but it is also on forms that are used by persons whose main responsibility is not entering address data. This is available on the Entity Update (Home Address & Business Address) forms, which are accessible when System Option 260 is enabled. Web Verification is triggered by the following actions.
Using the Alt+Y keyboard shortcut while current on an appropriate form.
Selecting Verify Address from the Actions list on the form header.
When any of these actions occur, the data is passed to the address verification software. If the address entered is an exact match, there will be no user interaction. Otherwise, you will be prompted to make a selection from a list of possible matches, be allowed to refine the address or have the address accepted as-is. As with Rapid Addressing, the prompts and workflow will be decided between your institution or organization and the verification software.
Web Verification is accessed via the following forms:
Addresses (Existing Addresses)
Entity Update – Home Address
Entity Update – Business Address